For Coaches & Instructors

Information For Youth Sports Coaches & Instructors

Coach Requirements

As a coach, there are a few required forms and documents that you will need to complete. If team registration is handled by Village Life, coaches only need to submit the top 3 items (in bold).

  • Background Check
  • Concussion Training
  • Lindsay's Law Review (Sudden Cardiac Arrest)
  • Team Roster
  • Insurance Fees
  • Facility Request Form

See each section for more details. Or you may view the list below.

Coach Requirement List

Background Check

All head and assistant coaches are required to have a current background check on file. This is good for 3 years. Contact Village Life if you have questions about the status of your background check.

When you have committed to coach and you need a background check, you will receive an email from Corporate Intelligence Consultants. In the email will be a link where you can submit your information online.

If your background check is not paid for by the program you are coaching for, you will need to submit payment ($32). The fee may be paid by check payable to 'Village of Ottawa Hills' or paid online Here.

Concussion Training

All head and assistant coaches are required to go through the free online concussion training course. Once completed, you will receive a certificate that is good for 3 years. If you have not taken the course or your certificate is older than 3 years, please click HERE. Once completed, submit your certificate to Village Life.

{Hint: Once you click on the link above, enter your state where requested and "Order Course". Sign in to your account (or create an account) and once logged in, you may either access the course in your cart or find it in "My Courses" under the "Dashboard" tab.}

In addition, according to the Ohio Department of Health, a concussion information sheet must be distributed to all parents of children participating in youth sports. If registration is done through Village Life, this will be included with registration. All coaches who handle their own registration must distribute this required information to their athletes and their parents. The concussion information sheet may be found below.

Concussion Information Sheet

Lindsay's Law (Sudden Cardiac Arrest)

All head and assistant coaches are required to watch a video and review the informational handout. When all requirements have been met, you will need to submit the signed checklist to Village Life.

In accordance with this law, the Ohio Department of Health has developed guidelines and other relevant materials to inform and educate students and youth athletes participating in or desiring to participate in an athletic activity, their parents, and their coaches about the nature and warning signs of sudden cardiac arrest. Links to the resources developed to implement Lindsay’s Law can be found below.

All coaches who handle their own registration must distribute/collect the required information to/from their athletes and their parents. If registration is handled through Village Life, this information is already included.

Required Video (Parents/Athletes/Coaches) Required SCA Informational Handout (Coaches) Required Signature Form (Coaches) Required SCA Informational Handout (Parents/Athletes) Required Signature Form (Parents/Athletes)

Team Roster

A complete roster must be submitted to Village Life at the beginning of your season.


Along with your roster, the insurance money must be paid to Village Life ($5 per player) at the beginning of your season. If registration is done through Village Life, these fees are included in the registration cost. All coaches who handle their own registration must submit payment of these fees to Village Life. These fees may be included in your team fees so you may recoup the expense. Checks may be made payable to the 'Village of Ottawa Hills' or contact Village Life to have an online payment option set up for you.

Facility Request Form

A facility request form must be submitted to reserve space (inside or outside) for practices or games. Forms may be accessed in the link below. There are 2 versions - pdf and word doc. The word doc is a fillable form, so you may enter your information and email it to Village Life.

Facility Request Form (PDF) Facility Request Form - Fillable


As with coaches, there are certain requirements that each Instructor must complete prior to teaching a class or program through Village Life. The list of requirements includes:

  • Background Check
  • Concussion Training*
  • Lindsay's Law Review (Sudden Cardiac Arrest)*
  • Signed contract with Village Life
  • Independent Contractor Form
  • W-9

*if teaching a sports program

You may review the list and documents at the link below.

Instructor Requirement List

How to Form a Team

There are several different ways of forming teams for Ottawa Hills youth sports - from tryouts to signups. To start a team, there must be communication to the appropriate age/gender group. This starts with publication of a tryout date or collecting names through an interest form. Once it has been properly communicated, teams may have their registration go through the Village Life class page or go directly through the coach.

To start a team:
- Contact Village Life and give details of sport, age group, season dates, etc.
- Coaches must complete all the coaching requirements, listed above.

In order to schedule field or gym time, a team must be formed following the above guidelines. In addition, in-season sports receive priority for field/gym time over out of season sports. The high school varsity sports schedule is used to determine each sport season.

If you are interested in starting a team, please contact Village Life at or 419.537.9852.


If you have any questions regarding these requirements, please contact Village Life at 419-537-9852 or

Thank you for coaching or teaching a class! Your time and effort in helping the youth of Ottawa Hills learn and succeed is greatly appreciated.